Futurice’s Recruitment Privacy Policy

Information about what recruitment related data we collect, how and why we do it and how we process it

This privacy policy explains how we process your data if you are applying or have applied for a job at Futurice. For other situations, please see Futurice’s general privacy policy https://futurice.com/content/privacy-policy

We are always committed to protecting your privacy as described in this privacy notice.

Who are we and how can you contact us?

Recruitment-related personal data is controlled by Futurice group companies. If you have any questions in relation to recruitment data, you may contact the following persons:

  • Finland / Futurice Oy: Heidi Pech (Picasso of Recruitment), heidi.pech@futurice.com, +358503216719
  • Germany / Futurice GmbH: Chung Huynh (Recruitment), chung.huynh@futurice.com, +49 176 110 177 54, or Futurice GmbH’s data protection officer: TÜV SÜD Sec-IT GmbH, Felicitas.berger@tuev-sued.de, Tel. 089-50084686
  • Sweden / Futu Sweden AB: Emma-Leena Heikkinen (Head of Operation), emma-leena.heikkinen@futurice.com, +358503612103
  • UK / Futurice Ltd: Missy Curry (Recruitment), missy.curry@futurice.com
  • Norway: Juho Kinnunen (Culture Lead, Senior Business Designer), juho.kinnunen@futurice.com

If you have any questions in relation to privacy at Futurice, you can also send email to privacy@futurice.com

What data do we process and why?

We collect and process your data to evaluate you as an applicant and to make recruitment-related decisions. The processing is based on Futurice’s legitimate interest - we evaluate the possibility to hire you either to one of our open job positions, or any possible job positions if you have sent as an open application.

Data provided by you:

  • Master data (Name, first name, birth date)
  • Contact details
  • Education and work experience information
  • Skills
  • CV, job application and other attachments
  • Other information provided by you
  • Applied position(s)
  • Possible consent to use your application for other positions

Data collected by Futurice recruitment:

  • Interview assessment
  • Recommendations and evaluations by possible references you shared with us
  • Source where your application was sent
  • Messaging between Futurice recruitment and you

We may also contact you based on a recommendation by Futurice employee. In such case, we process your details to preliminary evaluate your fit to Futurice and to contact you. Possible further processing will be based on the information given or referenced by yourself.

Who processes your data?

In addition to Futurice group company to which you have applied, your data may be processed by other Futurice group companies. We may also use external recruitment experts and consultants in the recruitments process. Your data will not be transferred to or processed in any country outside the European Union or the European Economic Area.

We also use the following service providers for processing recruitment data:

Service Provider Purpose Location Read More
Jobylon Application tracking system EU Jobylon User & Privacy Policy
Personio HR operating system used if we offer you a position EU EU GDPR at Personio
Google G-Suite Email accounts, calendar management EU Google Cloud & the General Data Protection Regulation
Amazon AWS Temporary application storage EU AWS Data Privacy

How long do we keep your data?

Your application and interview details are stored for 24 months. We store the data

  • to assess you for the specific position you have applied for,
  • to consider you for future roles that might suit your profile, and
  • to contact you about new possibilities at Futurice.

If you apply for a position in Germany and if no employment contract between you and Futurice GmbH is made, your personal data in your job application will be deleted within 3 months after the application procedure has ended. If we agree to stay in touch for future positions, your data will be stored for 12 months at maximum.

What are your rights?

You can at any time ask us:

  • to confirm if we process any personal data related to you and to deliver an electronic copy of such data,
  • to correct any inaccurate personal data related to you,
  • to erase any personal data related to you,
  • to restrict us processing any personal data related to you.

You can also request that we do not contact you for future possibilities even if you want us to still keep your personal data.

You can make requests by sending email to the applicable person mentioned at the beginning of this privacy policy.

What if I want to file a complaint?

If you disagree with our decision in relation to your request or you think your rights have not been respected, you can always contact us. You can also file a complaint with your local data protection authority:

What information is required and what if I don’t provide them?

You must always give the information marked as “required” in the application form. Required information includes name and email address. If you do not give the required information, we cannot unfortunately accept your application.